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ASSISTANT MOSQUE OPERATION MANAGER

 

The Assistant Mosque Operation Manager plays a vital role in the day-to-day maintenance of the mosque’s facilities. Working closely with the Mosque Operation Manager, the Assistant will focus on ensuring the operational efficiency of the mosque’s physical infrastructure. This role requires hands-on management of the Facilities Management Team (FMT), coordination with contractors, and troubleshooting basic mechanical and electrical systems. The Assistant will also be responsible for conducting inspections, addressing facility-related concerns, and contributing to the planning and budgeting process for maintenance and operations. Additionally, the Assistant will contribute to the mosque’s transition towards smart systems for operational improvements and attention to sustainability while ensuring cost-effective solutions for day-to-day operations.  This position demands strong problem-solving skills, the ability to manage multiple stakeholders, and effective communication in order to uphold the smooth running of the mosque.

 

KEY RESPONSIBILITIES:

  1. Facility Management: Oversee the day-to-day operation, maintenance, and upkeep of mosque facilities, ensuring optimal functionality, cleanliness, and alignment with operational goals.
  2. Inspection & Maintenance: Conduct regular inspections and coordinate preventive and corrective maintenance as per contracts or schedules, ensuring all tasks are performed efficiently.
  3. Troubleshooting Systems: Capable of troubleshooting simple electrical and mechanical systems, ensuring minimal downtime and prompt resolution of technical issues.
  4. Sustainability & Smart Systems Implementation: Collaborate with the Mosque Operation Manager to incorporate sustainability practices, reduce energy consumption, and introduce smart systems for facilities management.
  5. Contractor & Sub-Contractor Liaison: Liaise with, supervise, and manage contractors and sub-contractors for repair and maintenance works, ensuring quality and timely completion of work, and handle all related payment matters.
  6. Enquiries & Complaints Handling: Respond to enquiries, service requests, and complaints related to breakdowns or issues with mosque facilities and equipment, providing solutions in a timely manner.
  7. Facilities Management Team (FMT) Leadership: Lead, manage, and guide the Facilities Management Team in daily tasks and ensure that all maintenance and operational needs are met.
  8. Budget & Expenditure Planning: Collaborate closely with the Mosque Operation Manager to prepare, review, and propose the annual budget and expenditures for mosque facilities management, keeping efficiency and sustainability in mind.
  9. Workplace Safety & Health (WSH) Compliance: Ensure all maintenance and operations comply with Singapore’s Workplace Safety and Health (WSH) regulations. Implement safety protocols for staff, contractors, and visitors to the mosque. Identify risks and ensure the proper use of protective measures during maintenance work.
  10. Fire Safety Management: Assist in developing and implementing fire safety protocols in accordance with Singapore Civil Defence Force (SCDF) regulations. Ensure the mosque has proper fire safety measures, conduct regular fire drills, and maintain all fire safety equipment.
  11. Incident Reporting & Emergency Preparedness: Oversee the proper documentation and reporting of any workplace incidents or safety breaches. Work with the Mosque Operation Manager to ensure emergency preparedness through drills, safety briefings, and maintaining updated emergency procedures.
  12. Supervising the procurement of goods & services: Ensuring compliance with mosque policies, obtaining competitive quotes, and maintaining accurate records of purchases and contracts

 

REQUIREMENTS

  • NITEC or Diploma in Engineering (Mechanical & Electrical / Building Services / Facilities Management or related fields)
  • At least one year of experience in building maintenance and facilities
  • Good knowledge in building, mechanical & electrical systems, and Workplace Safety and Health (WSH) regulations
  • Basic knowledge in sustainability and smart building management (Green Mark scheme & Smart Nation initiatives)
  • Fire Safety Manager (FSM) Certification would be advantageous or willingness to acquire one
  • Knowledge in Infocom Technology (IT) would be advantageous
  • Proficient in Microsoft Office and Google Suites
  • Possess good time management skills and communication skills
  • Able to work independently and a team player